Woodridge AI Tools
THIS PAGE IS IN DRAFT MODE.
(For now it’s only available via district website /ai and not linked from our site.)
~ Eric
Woodridge Local Schools AI Policy po7540.09
The Board of Education acknowledges the positive impact and transformative potential of Artificial Intelligence ("AI") in education and operations, emphasizing a balanced, people-centered approach. It supports the responsible and innovative use of AI in classrooms and professional settings, with the understanding that AI should enhance human interaction and instruction, not replace it, and all AI-driven decisions require human review. The Board of Education acknowledges the positive impact and transformative potential of Artificial Intelligence ("AI") in education and operations, emphasizing a balanced, people-centered approach. It supports the responsible and innovative use of AI in classrooms and professional settings, with the understanding that AI should enhance human interaction and instruction, not replace it, and that all AI-driven decisions require human review.
Through this policy, the Board aims to prepare students for success, encourage innovation for classroom instruction, and embrace opportunities for operational efficiency, while providing for consistent expectations, standards, and approval processes for safe and responsible implementation and integration of AI.
Read more about Woodridge Board Policy 7540.09.
Woodridge Local Schools is taking a deliberate, strategic approach to integrating Artificial Intelligence (AI) into our Teaching and Learning environment. We prioritize adopting secure, high-performing tools that empower students, educators, and staff to thrive in a rapidly evolving world. Across departments, Woodridge continually evaluates and vets AI-enabled solutions to help teachers and staff prepare learners of all ages and abilities to keep pace with change. Our goal is to leverage both traditional and emerging technologies so students can consume, create, communicate, and connect—while practicing responsible digital citizenship in an increasingly connected society.
Security and Institutional Data
The tools listed here are approved for Teaching and Learning, and tools for students are marked for specific age ranges.
District users should ensure they are logged in with their Woodridge logins. District employees and students should not be encouraged to use personal logins when using AI tools for district purposes.
Student Personally Identifiable Information (PII) and other confidential data should be held in the strictest confidence and not entered into unapproved AI tools for any reason. Each tool listed below is provided by a currently approved vendor with Woodridge LSD, has a current data sharing agreement (DSA) on file as well as an approved contract with terms and conditions approved by the school district
To learn more about more specific use cases and student access, in the AI Position Statement for Teaching and Learning tab elsewhere on this page.
Approved AI Tools
As a school district with an ongoing Enterprise Education contract, Microsoft Copilot is the primary chat and operational AI service throughout Woodridge. A variety of AI functionality is also inherent in licensed products such as Adobe, Canva, Canvas, HMH, and Zoom as described below. While operational and technical district departments may use additional AIs such as Microsoft Azure, Amazon Web Platform and Google Cloud Platform, the AIs offered here are the ones currently approved for Teaching and Learning.
Woodridge Local Schools does NOT have a contract or DSA with OpenAI for use of the ChatGPT chatbot or Sora. Woodridge does NOT have approved DSAs, contracts, or approved terms and conditions with Anthropic (Claude), Perplexity, Meta, or Grok for use of their AI-enabled browsers or AI chatbot products. Entities need to be an approved WLSD vendor, have a current data sharing agreement, and approved contractual terms and conditions in order to receive district data.
Individual users should neither agree to terms and conditions on behalf of the district nor upload sensitive data into unvetted tools.
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Woodridge Local Schools maintains an Google Workspace for Education Plus license with Google. Gemini Notebook (formerly Notebook LM) serves as a sophisticated AI-powered research and study assistant designed to help users synthesize large volumes of information. By uploading personal files like PDFs, websites, and lecture recordings, educators and students can ground the AI's responses in specific, trusted data to minimize inaccuracies. The platform offers a versatile creative studio that transforms raw notes into audio podcasts, interactive quizzes, mind maps, and slide decks.
Tool
Students
Faculty & Staff
AI Limit
Training
NotebookLM: Synthesize specifically selected files from your Google Drive. This AI model only pulls from resources provided to the selected Notebook.
Log in from Classlink
Available to users in middle and high school buildings
Log in from Classlink
Available to all users
per NotebookLM Standard License (Subject to change)
100 Notebooks/user
50 Sources/Notebook
50 Chats/DayNotebookLM Help
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Woodridge Local Schools maintains an Educational Enterprise license with Microsoft. Microsoft provides district email, calendar, and many other applications through O365. The information below outlines specific AI features.
Tool
Students
Faculty & Staff
AI Limit
Training
A platform that uploads and analyzes files, supports real-time collaboration with Copilot Pages and lets you create agents to automate tasks and processes.
Currently not available to students
Log in for a maximum of 512 MB prompt per file and up to 30 queries per thread
CCS AI Canvas course or optional courses available through Microsoft Viva Learning
Microsoft 365 Copilot Full License
Microsoft 365 Copilot Full License interacts with emails and other Microsoft 365 applications to offer a more personalized experience and supports advanced use cases for teaching, learning, and productivity.
Currently not available to students
Available for supplemental departmental or building purchase.
Supports file uploads up to 512 MB, and users can upload up to 500 file
CCS AI Canvas course or optional courses available through Microsoft Viva Learning Microsoft 365 Copilot Office Apps
Word, Excel,
PowerPoint,
OneDrive, & Others
MS Office applications are available to students enrolled in middle schools or high schools without AI functions
Log in for a maximum of 512 MB prompt per file
Microsoft Learn training for Office